How to Copy Entire Email in Outlook to PDF?

Microsoft Outlook is a widely used email client that provides various features to manage and organize emails efficiently. Occasionally, you may need to copy an entire email and save it in a different format, such as PDF. This can be useful for archiving important messages, sharing information, or creating a digital record. In this article, we’ll guide you through the steps to copy an entire email in Outlook to PDF with PST to PDF Converter.

Reasons to Change Outlook Emails in PDF Format

Converting Outlook emails to PDF format can be beneficial for several reasons, catering to various needs ranging from archiving important communications to ensuring compatibility and ease of sharing. Here are some compelling reasons to convert Outlook emails to PDF:

• Portability: PDF files are highly portable and can be easily opened on different devices and platforms without the need for specific software. This makes it convenient for sharing important emails with colleagues, clients, or other stakeholders.
• Password Protection: PDF files offer the option to add password protection and encryption. Converting sensitive or confidential emails to PDF and applying security measures can enhance privacy and control access to the information.
• Reducing File Size: Emails with large attachments or embedded media can take up a significant amount of storage space. Converting these emails to PDF can help reduce file size while retaining the essential content, making it easier to manage and store.
• Legal Compliance: PDFs are often considered more legally secure and admissible in court. Converting important emails to PDF format can be a prudent step for legal documentation and compliance purposes, ensuring that the content remains unaltered.

Top 3 Methods to Copy Outlook Emails in PDF Format

There are multiple ways to convert Outlook emails to PDFs. We will outline the exact steps in this section so that you can carry them out correctly.

Method 1: Using the Print Option

Using this method, you can convert Outlook emails to PDF files including attachments by using the print option. Therefore, you must appropriately follow the step-by-step procedure in order to complete this action.

1. Open the Outlook desktop application on your computer or device.
2. Select the email to print by performing a right-click on it.
3. To print the PST file as a PDF, select the Quick Print option.
4. Next, select the preferred path for the PDF file and enter the File Name.
5. To save the PST file as a PDF, click the Save button at the end.

Method 2: Select the Print Method

The PST file can be printed by users to save it as a PDF file. Observe them correctly and in the correct order.

1. Launch the Outlook software on your windows computer.
2. Open the email that you wish to convert to a PDF right now.
3. Next, select the Print tab by going to the File tab.
4. After that, select Print to print the PST file as a PDF.
5. Select the Additional Options option and press the Print button in the following step.
6. Lastly, click the Save button and save the PDF to the preferred location on your computer.

You can quickly convert Outlook email to PDF with attachments after completing both methods. However, the procedure converts Outlook emails to PDFs in bulk. In addition, there are limitations, which we have outlined below.

• This procedure can be challenging for inexperienced users.
• It’s an extremely drawn-out and time-consuming procedure.
• only permits one email to be printed at a time for users.
• The result is not what was anticipated.

Use Professional Solution to Resolve How to Copy Entire Email in Outlook to PDF

We advise users to use the CubexSoft PST Converter Tool as an alternative in order to get around all of the aforementioned limitations. This is an excellent solution for backing up or converting Outlook PST files to PDF. Outlook PST files can be converted by the program to a variety of file formats, including PDF, MBOX, EML, EMLX, MSG, etc. These Outlook PST files can also be imported into Thunderbird, AOL, Gmail, Yahoo Mail, Office 365, and other programs. Aside from this, the program has a ton of sophisticated features that guarantee users will have a seamless working experience.

Final Words!

In summary, whatever the reason behind this copy entire email in Outlook to PDF with attachments, you will undoubtedly find this blog to be helpful. The most effective ways to convert emails from Outlook to PDF have been covered here. Nonetheless, users are free to select the approach that best suits their needs. Before purchasing the full version of the program, users can also install the free demo version to see how the program functions.