Posted by In addition to the many logistical aspects, the layout and work of the new offices, administrative procedures, etc. What are the important points to best prepare for the office transfer of these employees?
Identify the internal relays
To organize a business transfer, it is important to rely on Villa Movers in Dubai and identify one or more managers to coordinate all operations and be responsible for distributing the work internally.
It is these managers who are subsequently responsible for establishing, before the actual transfer, map in hand, where all the different positions will be placed. They assign in each department a collaborator responsible for material and personal effects, who will also relay information to employees. The manager(s) also takes care of the inventory once the new offices have been chosen. This way it will be easier to verify that everything is transferred to each corresponding service.
Communicate internally
The human resources department is of course involved from the start in the planning and the entire project to subsequently manage communication and the correct transmission of information. They also support employees in this change through the procedures and information to obtain moving assistance, for example. Remember that all your employees are your first ambassadors but also your working capital and must be included as soon as possible in this important change.
Prepare the new organization of workspaces
It may be wise to organize a tour of these new workspaces for employees, involving them and asking their opinion on the configuration of their work environment for example. This is more possible in the context of a small business. You can also organize a dedicated moment to present the new premises by video to your colleagues and take the time to directly communicate these important changes, which are sources of concern within a company.
Transfer contracts
Finally, you need to find out about the transfer of various contracts, legal, water of course, electricity, telephone lines, and various electronic cables, as well as the connection of workstations to the Internet network, so that everything works correctly from the first day. The IT services teams are responsible for supervising this successful start-up, to take better control and be able to start configuring the entire company’s IT network as soon as possible. This maneuver can also be partially delegated or completely subcontracted to Furniture Movers Dubai.
Organizing the transfer of offices and workstations
Many moving companies offer an all-inclusive service, which also includes the disassembly, packing, and reassembly of furniture. They can also take care of archives and IT tools (professional computers and printers) for you.
To avoid taking these operations to the last minute, it is necessary to start a few weeks earlier, trying to limit the inconvenience for employees. The first operation will be to empty the offices and pack up everything that is not essential for daily professional activity.
Delegation during a business transfer
Now is the time to get rid of anything you no longer need or furniture that will be replaced. To speed up these operations, each employee will have to manage the elements within their competence, such as the customer archive or invoices, as well as confidential data or files.
Restructuring and Business Transfer
Moving is often an opportunity to reorganize the entire bureaucratic apparatus and eliminate the superfluous or plan a restructuring within your teams and services. All staff must have packing material, moving boxes, and bubble wrap at their disposal for their workstation and personal belongings.
It is also important to minimize waste. Before throwing away specific furniture or equipment, you can resell it to Self Storage Dubai or organize an equipment sale once your offices are emptied.
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